An employee pay stub is a document that accompanies a paycheck, detailing the specifics of an employee's earnings.

An employee pay stub is a document that accompanies a paycheck, detailing the specifics of an employee’s earnings.

It serves as a pay stub and employment verification, a record for payroll purposes, and a reference for tax calculations. Understanding and creating accurate pay stubs is crucial for both employers and employees.

At Check Stub Maker, we simplify this process with our user-friendly paystub generator. Our tool makes creating pay stubs straightforward and compliant with legal requirements for a clear record of your earnings and deductions.

In this blog post, we’ll take a closer look at what an employee pay stub is and best practices for issuing and storing them.

Let’s dig in!

What this article covers:

What Is a Pay Stub?

A pay stub is a financial statement that outlines your wages and deductions.

Drawing from our payroll experience at Check Stub Maker, you can use a pay stub for a number of reasons – from paying your taxes to renting an apartment.

Why Should You Provide A Pay Stub?

Providing pay stubs isn’t just a legal requirement in many states; it’s a fundamental aspect of transparency in the employer-employee relationship.

Based on our observations, pay stubs also serve as essential records for financial planning and are necessary when applying for loans or rental agreements.

What Information Goes On A Pay Stub?

The most important information which can be found on paystubs you make with us at Check Stub Maker contain your wages, deductions, and taxes.

Gross Wages

Gross wages are the total amount earned by an employee before any deductions. This figure includes their base salary or hourly wages, along with any overtime, bonuses, or commissions.

Understanding gross wages is crucial for employees to track their payments and for employers to maintain accurate payroll records.


Deductions are amounts subtracted from an employee’s gross wages, which can include:

  • retirement plan contributions
  • health insurance premiums
  • other voluntary deductions

Our research indicates that clearly itemizing these deductions on pay stubs ensures that employees understand what’s being deducted and why from their paychecks.


Taxes are a significant component of pay stubs, which include:

  • federal and state income taxes
  • Social Security
  • Medicare deductions

Calculating and reporting taxes like medicare on pay stub is essential to avoid discrepancies and potential legal issues.

At Check Stub Maker, we have a vested interest in ensuring that you get all pay stubs and w2s to make tax season as easy and straightforward as possible.

what do partners get that is comparable to a paystub

Employee Pay Stub FAQs

Next, we’ll take a look at some common questions related to pay stubs.

How Do I Get Pay Stubs?

Obtaining pay stubs is typically a straightforward process.

If you’re an employee, your employer should provide you with a pay stub each time you’re paid, whether it’s in a physical format or electronically.

Our findings show that this is dependent on which state you live in and whether legislation mandates employers to provide you with pay stubs.

However, if you’re self-employed or run a small business, trying to ‘find my paystub online‘ can be more challenging.

This is where our service at Check Stub Maker comes in handy. We offer an easy-to-use online pay stub generator that allows you to create professional and compliant pay stubs in just a few clicks.

How Long Should I Keep Employee Pay Stubs?

We recommend keeping your pay stubs for at least a year. Through our practical knowledge, pay stubs are crucial for several things, such as verifying income for loans or mortgages.

Understanding how to maintain your financial documents can be beneficial for both auditing purposes and resolving any disputes that may arise regarding wages or taxes.

By using tools like our pay stub creator, the process of creating accurate and compliant pay stubs becomes more manageable, ensuring a transparent and trustworthy payroll process.

what to send when asked for pay stub

What Do You Do If You Don’t Have Pay Stubs?

If you don’t have pay stubs, you can create pay stubs using a service like ours at Check Stub Maker.

After putting it to the test, our platform generates accurate and professional pay stubs that can be used for financial verification, tax purposes, or personal record-keeping.

This is particularly useful for freelancers, contractors, and small business owners who need to maintain their own financial records.

What Do You Do If You Lose Your Pay Stub?

If you’re employed and have lost your pay stub, you can request a copy from your employer. Alternatively, you can re-create your lost check stubs with us.

Simply go to our website at Check Stub Maker, enter your financial information into one of our customizable templates, review the information, then submit it to us.

From there, we’ll send your pay stub to via email and you can download it right away. This convenience of opur digital payroll platform ensures that you always have access to your important financial documents.

job paystubs


In this blog post, we’ve explored the vital role of employee pay stubs in the financial and professional lives of both employers and employees.

From understanding what goes into a pay stub to knowing how to create or looking up pay stub, they’re essential for accurate record-keeping and financial transparency.

At Check Stub Maker, we pride ourselves on providing a reliable and user-friendly solution for generating pay stubs to meet every financial need.

So, what are you waiting for? Create professional paystubs with us at Check Stub Maker today and experience the ease and convenience of payroll first-hand!

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